Holder Reporting

 

Treasurer Ron Crane expresses his concern for those currently experiencing the effects of severe weather conditions.  The State of Idaho understands that unclaimed property reporting by the November 1, 2017, deadline may be a hardship for many businesses. Please read the call to action below for businesses seeking an extension due to weather.

Call to Action

Requests for extensions should be emailed to ingrid.bolen@sto.idaho.gov and provide the following information:  business name, FEIN, contact person, phone number and whether you need 30, 60 or 90 days beyond November 1, to report. 

 

Holder Manual 2017 - instructions on how to report and reporting forms.

 

Holder Reporting Information

Unclaimed Property is an outstanding obligation owed to a person; this could be a business, shareholder, investor, employee, customer, etc. This obligation is considered unclaimed when there has been no owner contact for a set period of time. When efforts by the holder - the entity who is holding the unclaimed funds for the owner - to locate the rightful owner fail- the funds must be turned over to the State Treasurer, who is then responsible for safeguarding these funds, publicizing the names of the rightful owners, and returning the funds back to the owners as they come forward.

The organizations ("holders") below must report all unclaimed property annually to the State Treasurer of Idaho. These holders are responsible for reporting on behalf of their branches, divisions, and other affiliated entities.

  • Financial institutions, including any bank, trust company, savings bank, safe-deposit company, private banker, savings and loan association, credit union, and cooperative bank. Both state and federally chartered institutions are required to report.
  • All business associations, wherever located, domiciled, or incorporated, such as a corporation, joint stock company, business trust, partnership, cooperative, or other association for business purposes of two or more individuals, whether or not for profit.
  • Utilities owned or operated for public use.
  • Other legal entities, including governments, political subdivisions, public authorities, public corporations, estates, trusts, or any other legal or commercial entity, whether or not for profit.

Every organization holding unclaimed funds should report using software that will create a report in the NAUPA II format. This request makes the processing of your report much faster. If you have 10 or more properties to report, you MUST file your report electronically.

The administrator may grant an extension on a case by case basis. The deadline to request an extension must be received no later than November 1 of the current reporting year. The Request for Extension, form (UP-7) is found on page 30 in your Holder Reporting Packet. Reports received after the agreed upon extension date could be charged an annual rate of 12% interest and 5% penalty from the date the property should have been received.

All reports must be submitted electronically in NAUPA II format regardless of the number of properties being submitted. The Request for Extension form (UP-7) may either be emailed to UCPBusinessQuestions@sto.idaho.gov or faxed to (208) 332-2970.

The organizations ("holders") below must report all unclaimed property annually to the State Treasurer of Idaho. These holders are responsible for reporting on behalf of their branches, divisions, and other affiliated entities. The following programs are available for your use to create electronic unclaimed property reports for submission to the State Unclaimed Property Offices.

UPExchange by ETM is a fee based service.  UPExchange does note need to be downloaded and can send a report directly to Idaho.             
UPExchange

OR

HRS PRO is software that needs to be downloaded.  It allows you to save the file to a CD ROM or upload the file to our secure holder portal

OR

 

Manual Submission on Paper

** Reminder - If you have 10 or more properties to report, you MUST file your report electronically (refer to the free software above).

  1. Follow the  Instructions for Completing Forms UP-1 and UP-2
  2. Use for completing the UP2 form - Property Type Codes in the holder packet
  3. Complete the UP2 Detail Report Of Unclaimed Property
  4. Complete the UP1 Report of Unclaimed Property
  5. Mail completed report and payment to our mailing address.

Reports can be submitted to the State Treasurer in five ways:

Both reports and payments must be submitted at the same time. If filing online, you must submit your confirmation sheet(s).

  1. Create a NAUPA II formatted file using one of the following software programs.
  2. Upload the NAUPA file through the Idaho Secure Portal
  3. UPExpress is a universal web site that allows holders of unclaimed property to electronically send reports to multiple states. It eliminates CD's, paper, packaging and postage to make reporting simpler and faster. This is a fee based service.
  4. Mail the file on CD/DVD
    1. Burn the NAUPA file (non-encrypted) to a CD or DVD
    2. Complete the UP1 Report of Unclaimed Property
    3. Mail both the CD/DVD and the UP1 Report to our mailing address
  5. Mail a manual paper form. Reminder - If you have 10 or more properties to report, you must file your report electronically, using one of the 4 methods above.
    1. Follow the Instructions for Completing Forms UP-1 and UP-2
    2. Use for completing the UP2 form - Property Type Codes
    3. Complete the UP2 Detail Report of Unclaimed Property
    4. Complete the UP1 Report of Unclaimed Property
    5. Mail completed report and payment to our mailing address

You must make payments at the same time the report is filed. Payments can be made in two ways, either by mail or electronically. If your report payment is $100,000 or more, you must make your payment electronically through our secure holder account portal.

  • Electronic Payment (Preferred Method) - Make your payment electronically using our eCheck payment system through our secure holder account portal. If submitting a CD/Paper report, please print the payment confirmation page and include it with your submission.
  • Wire Transfer or Automated Clearing House (ACH) Credit - Only for reporting unclaimed property that totals $100,000 or OVER. Submitting via wire transfer or ACH Credit MUST have director approval each year. For approval, send a request in writing to: ucpbusinessquestions@sto.idaho.gov
  • Mail a Check - Make your check payable to the Idaho State Treasurer's Office, Unclaimed Property. Send the payment to the Unclaimed Property address listed on our contact page. If Report is filed online confirmation sheet must accompany check.

DON'T send safety deposit box contents unless you have setup an appointment. Any unscheduled deliveries will not be accepted.

  • All shares must be registered in the name of - Idaho Unclaimed Property.
  • If needed, our Federal Employer Identification Number is 82-6001011.
  • All fractional shares must be sold and sent to our office as cash for each reported owner.
  • Idaho Unclaimed Property has determined that electronic transfer via Depository Trust Company (DTC) is the most efficient method to deliver unclaimed securities.
  • Confirmation sheets must accompany reports.
  • Stocks
    • Electronic Delivery via DTC
    • Paper Certificates -If you are unable to deliver securities electronically, please mail properly registered certificates directly to our office.

      Idaho Unclaimed Property
      PO Box 83720
      Boise ID 83720-9101

  • Mutual Funds